Information for Non-Judging Volunteers at the Intel NWSE

The registration site contains a list of volunteer jobs at the Intel Northwest Science Expo.  It takes hundreds of volunteers to put on this event and we are grateful for everyone that can help.

If you are interested in volunteering at a Regional Fair please contact the fair director. Each regional fair has a page on this website accessible through the regional fairs tab in the menu at the top of this page.

On the online registration site, we ask for your volunteer availability during the two days of the science fair as well as prefair availability.  The two types needed on fair day are 'Brain' and 'Brawn'. Below are tables defining the types of jobs.

If you have problems with the registration site please contact Stephanie Jones at nwse [at] pdx [dot] edu. If you can include the page you were on, the browser you are using and a copy of an error message, we will be able to fix the problems sooner.

Thank you for supporting the Intel NWSE!

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The times for the following jobs are approximate. Prefair jobs take place at the Intel STEM Center in Beaverton.

Prefair Jobs Description Date Time
Scientific Review Committee Scientific Review Committee meeting. Review student registration materials for compliance with rules. February 10 February 24
March 15
3:00pm-7:00pm Minimum of 2 hours
Packet Assembly Assemble paperwork into school registration and judge packets. March 28 -April 18 As needed and available

 

Brain Jobs Description Date
Registration Table Greet students and teachers; distribute registration information and direct students to exhibit area. Answer questions.

 

April 3, 4, 22, 23

Middle School Safety Check Check student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided. April 22, 23
High School Safety Check Check student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided. April 7, 8
General Help on Fair day Morning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions.

April 8, 23

Judge Assistant Greet judges. Distribute information. Help as needed. Breakfast and Lunch set up and cleanup.

April 8, 23

 

Brawn Jobs Description Date
Fair Setup Set up tables and chairs for judges and students. Hang signs. Distribute materials to each exhibit.

April 7, 22

General Help on set-up day Assistance on the floor during setup. Be available to do whatever is needed. Assist students/teachers with finding their exhibit spaces and in understanding the safety check process. Answer questions.

April 7, 22

General Help on Fair day Morning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions.

April 8, 23

Security Be a security presence during public viewing hours in exhibit area. Watch for the unauthorized removal of equipment.

April 8, 23

Awards Ceremony Setup Layout awards for presentation.

April 8, 23

Awards Ceremony Usher. Greet invited guests, sponsors. Distribute awards on stage. Direct students to the stage. Collect information from award winners.

April 8, 23

Clean Up Crew Pack up tables, chairs, remove signs, etc.

April 8, 23

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