Volunteering

Information for Non-Judging Volunteers at NWSE

The registration site contains a list of volunteer jobs at the Northwest Science Expo.  It takes hundreds of volunteers to put on this event and we are grateful for everyone that can help.

If you are interested in volunteering at a Regional Fair please contact the fair director. Each regional fair has a page on this website accessible through the regional fairs tab in the menu at the top of this page.

On the online registration site, we ask for your volunteer availability during the two days of the science fair as well as prefair availability.  The two types needed on fair day are ‘Brain’ and ‘Brawn’. Below are tables defining the types of jobs.

If you have problems with the registration site please contact Stephanie Jones at nwse@pdx.edu. If you can include the page you were on, the browser you are using and a copy of an error message, we will be able to fix the problems sooner.

Thank you for supporting NWSE!

The times for the following jobs are approximate.

For the virtual fair, volunteers are only needed for the Scientific Review Committee.

Prefair JobsDescriptionDateTime
Scientific Review CommitteeScientific Review Committee meeting. Review student registration materials for compliance with rules.TBD3:00pm-7:00pm Minimum of 2 hours
Brain JobsDescriptionDate
Registration TableGreet students and teachers; distribute registration information and direct students to exhibit area. Answer questions. April 9, 10
Middle School Safety CheckCheck student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided.April 9, 10
High School Safety CheckCheck student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided.April 9, 10
General Help on Fair dayMorning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions.April 10
Judge AssistantGreet judges. Distribute information. Help as needed. Breakfast and Lunch set up and cleanup.April 10
Brawn JobsDescriptionDate
Fair SetupHang signs. Distribute materials to each exhibit.April 9
General Help on set-up dayAssistance on the floor during setup. Be available to do whatever is needed. Assist students/teachers with finding their exhibit spaces and in understanding the safety check process. Answer questions.April 9
General Help on Fair dayMorning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions.April 10
SecurityBe a security presence during public viewing hours in exhibit area. Watch for the unauthorized removal of equipment.April 10
Awards Ceremony SetupLayout awards for presentation.April 10
Awards CeremonyUsher. Greet invited guests, sponsors. Distribute awards on stage. Direct students to the stage. Collect information from award winners.April 10